Job details
Executive Assistant / Operations Excellence Advisor Vacancy at 360 Health Systems Diagnostics and Correction (360HSDC)
The published deadline was 21 July 2021. This page is retained for reference; the original application instructions below are historical.
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Position title: Executive Assistant / Operations Excellence Advisor. Location: Abuja.About the role
Executive Assistant / Operations Excellence Advisor job opportunity is available at 360 Health Systems Diagnostics and Correction (360HSDC) for individuals who possess relevant qualifications.
General Summary
- The Executive Assistant/Operations Excellence Advisor will be responsible for managing the schedules and communications of the CEO.
- S/he is also responsible for fully and consistently integrating best practices into all our operations.
DUTIES AND RESPONSIBILITIES:-
- Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and external parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Act as a liaison and provide support to the Senior Management Team when the CEO is not in the office, including scheduling meetings; drafting agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.
- Support the preparation of Standard Operating Procedures (SOPs) that will guide the day-to-day management of the organization.
- Ensure the institutionalization of Scorecards and Key Performance Indicators (KPIs) for each department to enhance efficiency across the organization.
- Coordinate with Project Managers on management improvement initiatives.
- Assist in solution design and optimization.
- Drive operational assessment program and conduct validation assessments as needed.
- Other duties as assigned.
Experience and qualifications
- Bachelor’s Degree in Business Administration, Business Management, or other related fields with a minimum of 5 years’ relevant experience.
- Master’s Degree in Business Administration, Business Management, or other related fields with a minimum of 3 years’ relevant experience.
- Lean Six Sigma certification or any Operations Efficiency certifications preferred
- Ability to rapidly identify issues and propose solutions, supported by strategic methods and driven by data.
- Demonstrated aptitude for analytics, stakeholder management, and executive presentations.
- Thorough understanding of daily program operations.
- Ability to engage and present to executive-level leadership both internally and externally.
- Ability to coach employees on issues of continuous improvement and operational excellence.
- Excellent verbal and written communication skills.
Application deadline
21st July, 2021.
Application details
Interested and qualified candidates should send their CV and Cover Letter to: hr@360hsdc.org using the Job Title and Location as the subject of the email.
WHO IS 360 Health Systems Diagnostics and Correction (360HSDC)?
360 Health Systems Diagnostics and Correction (360HSDC) is a sister organization to Idmibok International. It is a holistic health development organization bringing expertise and innovative technology to address health-related challenges in the development sector. By collaborating with global and local development and private entities- such as governments, bilateral and multilateral donors, nongovernmental organizations, and the private sector, we draw on the breadth and wealth of experience in diverse environments or ecosystems.
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