Office and Facilities Manager Vacancy at 54gene

About the role

Office and Facilities Manager job opportunity is available at 54gene Nigeria for individuals who possess relevant qualification

Responsibilities

• Ensure smooth running of 54gene offices and sites operations
• Oversee and manage contracts and providers for services including security, parking, cleaning, catering and technology
• Supervise multi-disciplinary teams of staff including cleaners, maintenance, grounds and security
• Establish processes that support the smooth running of 54gene’s offices and facilities on a daily basis
• Ensure that basic facilities such as water, electricity and waste are well-maintained and/or disposed of
• Manage company fleet including company cars, vehicle usage scheduling, maintenance and repairs
• Ensure facilities meet government regulations and environmental, health and security standards
• Advise the business on increasing energy efficiency and cost-effectiveness
• Oversee building and sites projects, renovations or refurbishments
• Support the business to relocate to new offices and to make decisions on leasing
• Handle emergency issues that arise; including matters that breach the safety, security, or usability of Company’s facilities.
• Develop contingency plans regarding office operations

Administrative Support & Responsibilities:

• Manage staff travels and accommodation requirements in partnership with logistics and administrative departments
• Manage operational site budgets and ensure cost-effectiveness of running costs
• Draft maintenance reports and make written recommendations to management

Experience and qualifications

• Excellent interpersonal verbal and written communication skills
• Strong organizational savvy and attention to detail
• Ability to manage multiple priorities and meet deadlines
• High degree of proficiency with MS Office, including advanced email & calendar management, word processing, spreadsheet and database skills
• Proficiency in the use of standard office equipment
• Proficiency in use of voice and video conferencing software and equipment
• Ability to work independently to perform a wide range of duties under general guidance from supervisor; high level of integrity and dependability
• Cross-cultural competency; ability to work with a diverse, global team
• English fluency; proficiency in French is a plus

Education & Certifications:

• Bachelor’s degree in Business, Engineering, or equivalent professional level experience

Experience:

• 3-5 years’ experience as an Office/Facilities Manager, Executive/Sr. Administrative Assistant and/or similar role
• 1-3 years of supervisory experience, is a plus  
• Demonstrated success working in a fast-paced, swiftly changing entrepreneurial environment; experience in rapidly growing companies, preferred
• Experience working in a company based in multiple locations, preferred; global experience a plus
• Experience in analyzing information and data, and compiling reports, preferred

Application deadline

Not Specified.

Application details

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