Administrative Officer at Lariken Nursery and Primary School – Ibadan, Oyo

Lariken Nursery and Primary School in Ibadan, Oyo State, is recruiting a full-time Administrative Officer to coordinate school records, correspondence, meetings and daily administrative support.

Job Purpose

• To support the effective day-to-day administration of the School by coordinating administrative activities, maintaining accurate records, facilitating communication, monitoring compliance with established procedures, and providing organisational support to the School Management to ensure the smooth and efficient operation of the institution.

Key Responsibilities

• Coordinate the day-to-day administrative activities of the School to ensure efficiency and adherence to established procedures.
• Receive, register, process, file, and distribute official correspondence, documents, and other administrative materials.
• Maintain accurate, up-to-date, and properly organised records of staff, students, visitors, official communications, and other administrative matters.
• Draft, type, proofread, and process official letters, memos, notices, reports, circulars, and other documents as required.
• Monitor the implementation of administrative directives issued by the School Management and report cases of non-compliance to the appropriate authority.
• Ensure staff documentation, attendance monitoring, personnel records management, and other administrative processes when assigned.
• Coordinate meetings, prepare agendas where required, take minutes, and follow up on assigned action points.
• Receive visitors, attend to enquiries, and direct individuals to the appropriate offices or personnel.
• Facilitate effective communication between the School Management, academic staff, non-academic staff, students, parents, and other relevant stakeholders.
• Monitor the availability and proper use of office supplies, stationery, equipment, and other administrative resources.
• Maintain an organised filing system for both physical and electronic records, ensuring the security and confidentiality of sensitive information.
• Assist in preparing administrative reports, schedules, inventories, and other documents required for Management’s decision-making.
• Follow up on outstanding administrative tasks, pending correspondence, and directives to ensure timely completion.
• Support the coordination of school events, official visits, inspections, examinations, and other School programmes as assigned.
• Ensure that administrative activities are conducted professionally and in accordance with the School’s policies, procedures, and standards.
• Report administrative challenges, operational irregularities, and matters requiring Management’s attention promptly.
• Maintain professionalism, discretion, punctuality, and a high standard of conduct in all official dealings.
• Perform other administrative duties reasonably assigned by the School Management.

Reporting and Working Relationship

• The Administrative Officer shall report to the designated supervising authority as determined by the School Management and work collaboratively with the academic departments, non-academic departments, and other relevant units of the School.
• The Officer shall implement approved administrative directives, provide timely updates on assigned responsibilities, and refer matters requiring policy decisions, disciplinary action, financial approval, or other higher-level authorisation to the appropriate authority.
• The Administrative Officer shall not independently make decisions beyond the authority delegated by the School Management.

Required Qualifications and Skills

• A Bachelor’s Degree or HND in Business Administration, Public Administration, Office Management, or a related field.
• Relevant administrative experience is an added advantage.
• Proficiency in Microsoft Word, Excel, email, and other relevant office applications.
• Excellent written and verbal communication skills.
• Strong organisational, record-keeping, and time-management skills.
• Good attention to detail and the ability to manage multiple tasks effectively.
• Ability to draft professional correspondence and prepare accurate administrative reports.
• Strong interpersonal, coordination, and problem-solving skills.
• Ability to handle confidential information responsibly.
• Demonstrated integrity, discipline, initiative, accountability, and attention to institutional procedures.
• Ability to work independently while collaborating effectively with other departments.