State Programme Assistant at CeNHRI – Ekiti

Centre for Newborn Health Research and Innovation (CeNHRI) is recruiting a State Programme Assistant in Ekiti State to provide administrative, logistical and project support for activities at participating health facilities.

Key responsibilities

• Organise calendars, meetings, facility visits, training sessions and approved travel arrangements under the direction of the State Programme and Data Coordinator.
• Confirm venues, attendance and activity requirements and prepare meeting materials, visit packs and supporting documents.
• Draft meeting minutes, visit notes, routine correspondence and stakeholder updates for review.
• Maintain organised physical and digital project files, action trackers, contact lists and records.
• Follow up on outstanding submissions, meeting confirmations and agreed actions, flagging delays or missing information.
• Track facility reporting, file received documents and assist with approved data entry, accuracy checks, tables and presentations.
• Handle programme information confidentially and escalate inconsistencies or scheduling issues to the coordinator.

Qualifications and experience

• Bachelor’s degree in Public Health, Health Administration, Social Sciences, Business Administration, Project Management or a related discipline.
• At least two years’ experience in programme administration, project assistance, health-programme support or a comparable role.
• Practical experience arranging meetings, maintaining project documentation and coordinating follow-up with stakeholders.
• Proficiency in Word, Excel, PowerPoint, email and shared digital filing systems.
• Sound note-taking, writing, organisation, accuracy and discretion when handling sensitive information.
• Ability to meet deadlines, communicate professionally and seek guidance as necessary.
• Experience with health facilities, public-health programmes or routine digital reporting is advantageous. Fluency in English is required; a language used in the state is desirable.

Reporting relationship

The State Programme Assistant reports to the State Programme and Data Coordinator and liaises with facilities and stakeholders on assigned administrative matters.