Corporate Services Manager at Recruitment Nigeria (NG) Limited – Wuse II, Abuja

Recruitment Nigeria (NG) Limited is recruiting a full-time Corporate Services Manager in Wuse II, Abuja, to lead administration, HR, procurement, budgets and financial control for office operations.

About the role

The jobholder will be responsible for the efficient, secure and cost effective running of the Office, Ensuring overall efficient and effective operation of corporate services work in Abuja,Overseeing finance / accounts to ensure proper financial controls are in place and being followed.

Main Duties and Responsibilities

Leadership & Management

• Working closely with MD to modernize working practices and support staff through changes and improvements;
• Review business policies and processes and identify new and more innovative ways to working to deliver a more effective, efficient professional operation;
• Offer direction and motivation to CS team empowering them to deliver a realistic and consistent level of service;
• Participate in internal committees focused on policy development and wider organizational issues with local colleagues as well as counterparts in Ghana and across Africa.
• Offer updates to staff on corporate services and Officeissues;
• Set direction, lead and coach Corporate Services Team for high performance culture.

Human Resources

• In co-operation with the MD responsible for developing pay and other local staff management structures to best meet business needs in compliance with labor law and our Human Resource Policy manual;
• Offer guidance on sensitive staff matters for all employed staff;
• Responsible for reviewing staff pay scales and performance related pay policies;
• Responsible for recruiting, interviewing and hiring of qualified candidates when and where there is need;
• Oversight of performance management processes including support to job-holders and line managers in setting objectives and meeting Project deadlines;
• Ensure an effective Training and Development strategy is in place and evaluated at regular intervals;
• Ensure compliance on all Office procedures

Financial Management

• In Co-operation with the Managing Director (MD) manage the annual local budget in accordance with corporate policies to ensure on-budget expenditure and value for money;
• Be the main point of contact for the Finance Hub, including monthly meetings with Finance;
• Account Manager and quarterly reviews of the Admin, Capital and Receipt budgets;
• Responsible for Medium Term Financial Planning (MTFP) processes at post;
• Main budget holder for Salaries, Travel, Miscellaneous and other budget;
• Main contact person for the Procurement Hub including bi-monthly meetings with Procurement Account Manager;
• Oversee the implementation of existing corporate policies by CS team on Procurement ensuring maximum value for Money;
• Co-ordinate bids for additional budget funds or refunds of surplus to / from Resource management unit.

Administration

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Implement customer service standards and evaluate employees based on their ability to meet those standards
• Oversee and manage all office correspondence including documentation
• Offer technical and logistical support for all administrative personnel
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Oversee schedules and deadlines
• Track inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Track costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and vendors
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Essential qualifications, skills and experience

• Education to Degree level ideally in a relevant subject, e.g. Business Administration, Management, HR, Finance or Estates-related.
• A masters in Business Administration will be strongly preferred;
• Strong communication skills – written and oral, able to effectively communicate in English;
• Experience in managing and motivating a team;
• Previous budget management experience;
• Ability to handle sensitive information (financial and HR);
• Strong problem solving and analytical skills, with an aptitude for delivering results to a high standard within tight deadlines and adapting to changing aims;
• Resilience; ability to deal with setbacks and continue to deliver despite numerous challenges;
• Strong prioritization skills;
• Ability to make decisions using sound judgement;
• Strong verbal communication skills and ability to communicate confidently with stakeholders/customers at all levels;
• Strong written communication skills; ability to present complex issues, analyse and report on financial information;
• Ability to work under pressure and deal with competing priorities, equally comfortable working with senior management as well as with others;
• Previous experience of a similar position, or elements of the job description in previous roles;
• Multi tasking, self motivated and able to work as a part of a team and independently;
• Strong organizational, analytical and time management skills, with very good attention to detail;
• IT Skills (Microsoft Office including Excel, Outlook, Word and Power Point).

Desirable qualifications,skills and experience

• Work experience in a real Estate firm or Facility Management firm;
• Experience working with Finance and HR software systems.

Required competencies

• Seeing the Big Picture, Changing and Improving, Leading and Communicating, Collaborating and Partnering, Building Capability for All, Delivering Value for Money