Site Administrator at Recruitment Nigeria (NG) Limited – Abuja, Federal Capital Territory

Recruitment Nigeria (NG) Limited is recruiting a full-time Site Administrator in Abuja to maintain site documentation, support purchasing and facilities administration, and coordinate client-facing activities.

Responsibilities

Operational duties

• Performing administrative duties for the sites, ensuring all documentation regarding timesheets, materials and equipment usage are maintained as required.
• Perform general clerical duties; Maintain an organized filing system of all site activities (purchases, payments, materials received and released etc).
• Make sure that purchased materials are delivered to site and stored appropriately.
• Ensure appropriate documentation (delivery note, invoice, receipt etc) are received and properly filed.
• Liaising with staff in other departments, e.g. Admin/finance (raising and following up on requisitions, payments for goods and services in a timely manner), HR (staff attendance
• and requests), Technical (ensure materials requested for are issued from the store, and are utilized appropriately)
• Dealing with queries, complaints and requests for information. Enabling and maintaining communications between project team members and other stakeholders.
• Process and maintain accurate payment records.
• Administer site and safety supplies, stationary, equipment (internet, CCTV, security
• lighting etc), management of security company on site (ensure deliverables are met, security properly attired, all entry/exit points secured etc).
• Oversee vendors, contractors/sub-contractors.
• Suggest and implement improved work methods and systems relating to administrative tasks

Business Development

• Attend to Clients; such as assisting with client meetings, giving walk-in clients a tour of the site
• Establishing new business relationships.
• Organise appointments to take prospective buyers for site inspection.
• Keep and update walk-in client databases.
• Prepare daily, weekly and monthly reports.
• Receive walk-in clients and answer any questions they may have.
• Market our properties excellently to ensure sales, emphasizing the advantages of buying from us (location, quality of work, recreation facilities, security, etc).
• Sell commitment form to all prospective clients.