Supply Chain Officer – Travel and Fleet at Malteser International – Maiduguri

Malteser International is hiring a Supply Chain Officer responsible for travel arrangements, fleet coordination and driver management in Maiduguri, Borno State.

Responsibilities

Travel Management

• Coordinate domestic and international travel arrangements for staff and visitors.
• Manage flight bookings, changes, cancellations and related travel requirements.
• Manage Visa processing and STR for expatriate.
• Coordinate with approved travel agencies and airlines.
• Ensure travel requests are received and processed within required timelines.
• Maintain an updated travel tracker.
• Coordinate accommodation and airport transfer requirements where applicable, in coordination with Admin in Abuja and Supply Chain Assistants in field locations.
• Monitor travel costs and identify opportunities for cost savings.
• Ensure travel arrangements comply with organizational procedures.
• Follow up on delayed, cancelled or changed flights and communicate updates to travelers.
• Support emergency and last-minute travel arrangements when required.
• Maintain proper documentation of travel bookings and related records
• Regularly raise awareness on best practice in travel planning, particular on flights, travel risks and mitigation, et cetera

Fleet Management

• Coordinate the daily management and utilization of organizational and hired vehicles in MJK.
• Prepare and maintain vehicle allocation and movement plans.
• Coordinate vehicle assignments based on approved movement plans.
• Monitor vehicle utilization, mileage and availability.
• Maintain vehicle files and ensure all vehicle documentation is valid and up to date.
• Coordinate preventive maintenance and repairs.
• Monitor vehicle servicing schedules and follow up on outstanding repairs.
• Coordinate vehicle inspections and roadworthiness checks.
• Monitor fuel consumption and vehicle running costs.
• Maintain vehicle logbooks and ensure they are completed correctly.
• Report on vehicle accidents, breakdowns and major mechanical issues to the Manager.
• Coordinate with workshops and vehicle service providers.
• Monitor the performance of contracted vehicle vendors.
• Support fleet procurement, contract renewal and vendor evaluation processes.
• Maintain an updated fleet database.

Driver Management

• Coordinate driver assignments and daily movement schedules in Maiduguri and MJK.
• Monitor driver attendance and availability.
• Ensure drivers comply with organizational driving and safety procedures.
• Monitor driver performance and professional conduct.
• Ensure drivers maintain proper vehicle documentation and logbooks.
• Coordinate driver briefings and routine communication.
• Track driver overtime or other approved transport-related costs.
• Report repeated driver performance or compliance issues to the Manager.
• Support periodic driver assessments and capacity-building activities.

Requirements

• Minimum 3–5 years of relevant professional experience in travel coordination, fleet management, travel management, including flight bookings, accommodation, travel requests, travel authorization, movement planning, and coordination or a similar role.
• Previous experience with an NGO, INGO, UN agency, or donor-funded organization is highly desirable.

What we offer

• Salary according to Malteser international salary grade.
• Other benefits: Group Life Insurance premium, Health insurance Package (Single / family Plan), 13th Month pay.
• Annual Leave + Compensation Leave + Academic Leave + Wedding Leave + Compassionate Leave – applicable.