HR / Admin Intern Vacancy at ACTED

About the role

HR / Admin Intern job opportunity is available at ACTED for individuals who possess relevant qualifications

Responsibilities

• Under the direction of the HR/Admin Officer, the Intern will be responsible for the day to day support to the HR/Admin department specifically.
• Learn ACTED Human resources policies, tools, and formats to undertake Administrative responsibilities.
• Track job advert positing’s
• Enter all CVs received for each position into Database
• Supporting the HR Officer for long listing, scanning CVs as directed.
• Assist in scheduling tests and interviews with selected candidates
• Compilation of all recruitment documentation from interviews and tests of candidates
• Track office inventory and make request in time to ensure there is no stock out of office supplies
• Support in filling of HR documentation
• Filing of NHF, Health Insurance form, Time sheet, leave request and all staff document to their respective files.
• Active calendar management
• Assist in updating files, scanning of document and photocopy of pay-slip document, labeling of all staff files accordingly.
• Assist in tracking international staff VOA and payments
• Assist with onboarding and orientation of new hires
• Tracking of leave request form, staff movement, time sheet, contract tracking
• Support recruitment exercise including sorting, long and shortlisting of applications
• Support in creation of new staff personal files
• Updating the existing personal files, ensuring that they all have the necessary information
• General organization of HR Office documents/paperwork
• Maintain proper records of all correspondence.
• Assist in procurement and distribution of monthly airtime by 30 of each month for new month distribution.
• Prepare Word, Excel, and PowerPoint documents as and when needed
• Supervision of Cleaners in the GH and Offices as directed.
• Any other official duties assigned by the supervisor

Experience and qualifications

About You

• All employees should master ACTED’s core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability

• An undergraduate in Art or Social Sciences who is due for 6-month industrial Attachment
• Preferably A Degree

Essential Qualifications and Experience:

• Excellent communication skills interpersonal skills.
• Excellent command of English language.
• Meticulous attention to details.
• Excellent problem-solving skills.
• Ability to work to deadlines, under pressure.
• Good understanding of full-cycle recruiting
• Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment
• Must have the ability to maintain confidentiality and exercise discretion
• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.

Desirable:

• Understanding of the ACTED Human Resource systems and procedures and ability to apply it to other work environment.

REMUNERATION :-

• Contract length: A year
• Start date: As soon as possible Desirable

Application deadline

17th July, 2020.

WHO IS ACTED?

ACTED has been committed since 1993, to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 37 countries towards 14 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects.