Shipping, Customs & Expediting Specialist at Oilserv Limited – Port Harcourt

Oilserv Limited is recruiting a Shipping, Customs & Expediting Specialist in Port Harcourt, Rivers State. The role will coordinate shipments, import documents, Nigerian customs clearance and freight expediting.

Key Roles and Responsibilities

Shipping, Customs and Import Compliance

• Manage all import documentation and customs-clearance activities to ensure imported materials and equipment are processed in accordance with regulatory requirements and project schedules.
• Ensure timely completion of Form M, PAAR, Letters of Credit and other statutory import documentation.

Expediting and Delivery Assurance

• Monitor suppliers, freight forwarders and logistics providers to ensure materials, equipment and services are delivered in accordance with agreed schedules and required-on-site dates.
• Identify delivery risks early and implement recovery actions where necessary.

Shipment Tracking and Visibility

• Maintain accurate shipment-tracking systems and provide timely reporting on procurement, shipping, customs-clearance and delivery status to support effective decision-making and project execution.

Logistics Service Provider Management

• Manage relationships and performance of freight forwarders, clearing agents, inspection companies, shipping providers and other logistics partners.
• Conduct periodic performance reviews and implement improvement actions to enhance service quality and efficiency.

Logistics Cost and Demurrage Control

• Drive initiatives that optimise freight, warehousing and logistics costs through improved shipment planning, consolidation and transportation strategies.
• Prevent avoidable demurrage, detention and logistics-related cost overruns.

Documentation and Records Management

• Maintain complete, accurate and secure records of importation, shipping, customs-clearance and expediting activities, ensuring information is readily available for operational, financial, audit and compliance purposes.

Supply Chain Risk and Stakeholder Coordination

• Collaborate with Finance, Projects, Procurement, Quality, HSSE and Logistics teams to manage shipping and customs risks, resolve operational issues and minimise disruptions to project delivery.

Compliance, Governance and Ethics

• Ensure shipping, expediting and customs processes comply with company policies, regulatory requirements, ethical standards, contractual obligations and applicable HSEQ requirements.
• Support transparency, accountability and effective supply chain governance.

Commercial and Procurement Support

• Provide logistics, customs and Incoterms expertise during sourcing and procurement activities, supporting supplier evaluations, commercial decisions, budgeting, cost forecasting and contract administration where required.

Continuous Improvement

• Identify opportunities to improve logistics efficiency, customs-clearance performance, reporting quality, service-provider effectiveness and overall supply-chain delivery performance.

Key Deliverables

• To ensure prompt perfection of all documents required for importation of goods for the project.
• To be responsible for clearing all Oilserv Group foreign-procured equipment and materials without demurrage.
• To ensure that all documents utilized for importation and clearing of all project materials are securely stored for easy retrieval.
• Support the Coordinator in post-order expediting, customs documentation, and clearing across Group shipments.

Competencies (Skills, Experience, and Knowledge)

• BSc / HND (Transport and Maritime, Logistics, Shipping Management or Social Sciences)
• Membership with relevant professional and regulatory bodies. e.g. CIPS, CILT etc.
• CIPS – Completed levels 4-5
• Minimum of 5 years in expediting, customs documentation or freight/clearing operations.
• Working knowledge of Nigerian customs processes and shipping documentation.
• Good coordination, follow-up and reporting skills.
• Proficiency with MS Office and ERP/logistics tracking systems.
• Certified International Supply Chain Professional