Executive Assistant at Architrave Nigeria Limited – Lagos

Architrave Nigeria Limited is recruiting an Executive Assistant in Lagos to support its Managing Director across executive administration, project coordination, procurement and digital communication.

Key responsibilities

• Manage the Managing Director’s calendar, travel, meetings, appointments, accommodation and related logistics.
• Draft correspondence, reports, briefs, presentations, agendas and meeting minutes, and follow up assigned actions.
• Maintain confidential records, statutory filings, project files and tender documentation through an effective filing system.
• Handle visitors, calls, office administration, supplies and special assignments.
• Review approved material requests, prepare requests for quotations, compare offers and negotiate commercial terms with approved suppliers.
• Track purchase orders, deliveries, supplier contracts, procurement schedules and weekly progress reports; liaise with project sites, contractors and clients.
• Support project execution, coordinate stakeholders and manage the company’s LinkedIn, Instagram, webpages and Google tools.
• Prepare written reports and take on other reasonable administrative and project-support duties.

Qualifications and experience

• Bachelor’s degree and three to five years’ experience supporting C-level executives in a similar role.
• Experience or interest in construction, architecture and business development.
• Good command of Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat and social media platforms.
• Excellent organisation, prioritisation, accuracy, writing and verbal communication.
• Sound interpersonal judgement, initiative, problem-solving, professional discretion and ability to manage confidential information.
• Ability to handle competing demands, meet deadlines and work independently and collaboratively.