Executive Assistant at VFD Group – Lagos

VFD Group is recruiting a Executive Assistant in Lagos.

Job Summary

The Executive Assistant provides high-level executive, administrative and coordination support, who is an Executive Director with responsibility for strategic, governance and financialoversight across VFD Group Plc and its portfolio of businesses.

The role manages the executive’s schedule, engagements, correspondence andpriorities.

It coordinates meetings and briefing materials, tracks decisions andactions through to completion, and is a key link between the the Board, theExecutive Management team, subsidiaries and portfolio companies, and external stakeholders.

The role requires exceptional organisation, discretion, sound judgement and business literacy. It also requires the ability to handle confidential financial and transaction information in afast-paced, listed-company environment.

Responsibilities

• Executive Support and Diary Management
• Executive Correspondence and Communication
• Meeting Documentation, Action Tracking and Reporting
• Business Coordination and Executive Follow-through
• Executive Documentation and Information Management
• Stakeholder Engagement, Travel and Logistics
• Office Administration, Governance and Confidentiality

Requirements

• Bachelor’s Degree in Business Administration, Management, Finance, Social Sciences, Humanities or a related discipline.
• Professional certification in Executive Assistance, Secretarial Studies, Business Administration, Project Management or a related field is an advantage.
• Additional training in corporate governance, executive administration or business management is desirable.
• At least 5 years’ relevant experience in executive assistance, executiveoffice administration, personal assistance, corporate administration or arelated role.
• At least 3 years supporting a C-suite executive, CEO, MD, GMD or senior executive is strongly preferred.
• Experience in financial services, investment banking, asset management or a professional services firm is an advantage.
• Experience managing complex executive calendars, meetings,correspondence, travel and confidential information.
• Experience working with senior management, Board members, external stakeholders or high-level business engagements.
• Technical/Functional Competencies:
• Executive and Administrative Management: Executive diarymanagement, meeting coordination, correspondence handling, travel andlogistics administration.
• Reporting and Documentation: Preparation of executive reports,presentations, minutes, briefing notes, Board/Committee materials andaction trackers.
• Business and Financial Literacy: Working understanding of financialstatements, investment and transaction terminology, and corporategovernance in a listed financial services group.
• Technology: Proficiency in Microsoft Office (especially Outlook, Word,Excel and PowerPoint), electronic calendars, collaboration platforms anddocument management tools.

Behavioural Competencies

• Communication and Stakeholder Management: Professional written andverbal communication, interpersonal effectiveness and confidentengagement with senior executives, Board members and externalstakeholders.
• Organisation and Execution: Planning, prioritisation, attention to detail,deadline management and consistent follow-through to closure.
• Confidentiality and Professional Judgement: Discretion, integrity, soundjudgement and appropriate handling of sensitive and price-sensitiveinformation.
• Problem-solving and Adaptability: Ability to anticipate issues, managecompeting priorities and respond effectively to changing executivedemands.