Expat Admin Officer at Amaiden Energy Nigeria Limited – Lagos, Lagos State

Amaiden Energy Nigeria Limited is seeking an Expat Admin Officer in Lagos to coordinate expatriate personnel administration, travel and immigration compliance throughout employee assignments.

Responsibilities

• Maintain accurate expatriate employee records, contracts, assignment information and employment documentation with appropriate confidentiality.
• Track applications, renewals and expiry dates for visas, residence permits and work permits.
• Organise domestic and international travel, airport transfers, transport, accommodation and welfare arrangements.
• Support expatriate onboarding, mobilisation, demobilisation and repatriation, including the required clearances and documentation.
• Liaise with immigration authorities, government agencies, embassies, consultants and relevant service providers.
• Monitor rotation schedules, leave, contract durations, medical-fitness records and other relevant personnel requirements.
• Address expatriate administration enquiries and coordinate with HR, Finance, Recruitment, Logistics, HSE and project teams.
• Manage approved travel, relocation, visa and accommodation expenditure and supporting records.
• Prepare reports on expatriate headcount, permit status, assignments, renewals and costs.
• Improve administrative processes while maintaining compliance with company, labour and immigration rules.

Requirements

• Bachelor’s degree in a social-sciences discipline, including Human Resources, Business Administration, International Relations or a related subject.
• At least five years’ relevant experience in personnel, expatriate or HR administration, immigration coordination or staff logistics.
• Working knowledge of Nigerian immigration and work-permit processes and HR policies and procedures.
• Experience arranging visas, travel, housing and personnel movements.
• Strong stakeholder management, documentation, organisation, communication and deadline-tracking capability.
• Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint, and confidence with data-management, analysis and process tools; Power BI capability is relevant.
• Ability to work under pressure, independently and as part of a team.
• French-language ability is an advantage.