Bilingual Secretary at an Indigenous Specialist Energy Servicing Company

About the role

Bilingual Secretary job opportunity is available at an Indigenous Specialist Energy Servicing Company for individuals who possess relevant qualifications.

Job Description
Reporting:

• The Bilingual Secretary will be responsible for providing administrative, clerical and research support to the top Management.
• Assist with Board Meeting Minutes and other Board related support and special projects and assignments.

Responsibilities

• Develop and maintain efficient administrative systems to support the Executive Director’s activities
• Manage reports and statistics functions including creation and distribution of internal operations reports, board reporting, year-end results, and scheduled weekly and monthly case management reports, ad hoc reports requested from member companies and regulators as well as all other reporting needs of the organization as determined by immediate supervisor
• Preparation of presentation material, speaking notes and Power Point presentations
• Maintaining up to date contact lists and database files as required
• Typing and formatting letters, memos, reports and standard form legal agreements from written notes and drafts prepared by the supervisor
• Receive and distribute all incoming mail, faxes and courier packages
• Ability to translate from French to English
• Preparation of speaking notes in both English and French Language.

Experience and qualifications

• Minimum 5 years’ experience as an Executive Secretary in high flyer company deemed Fluently bilingual, English and French, superior verbal and written communication skills
• Experience providing administrative assistance and support executives. (Word, Excel, Databases, Power Point, Outlook, mail merges, ERP etc.) Discretion with confidential information.
• Excellent communication and interpersonal skills.
• Strong attention to detail and a high degree of accuracy. High level of integrity, confidentiality and accountability.
• Strong organizational, research and time management skills. Sound analytical thinking, judgment, planning, prioritization and execution skills.
• A sense of balance no matter how pressured a situation. Strong tact, discretion and diplomacy skills.

Application deadline

21st August, 2020

WHO IS ?

An indigenous Specialist Energy Servicing company that provides integrated services in the oil and gas industry is recruiting for the position