Admin Officer (Remote) at JAMI Energy – Ilupeju, Lagos, Nigeria

JAMI Energy is recruiting a full-time Admin Officer. The vacancy lists the location as Ilupeju, Lagos, Nigeria (Remote). Proximity to the stated location is important, as specified in the supplied vacancy.

Key responsibilities

Office administration

• Manage daily office operations and ensure efficiency.
• Maintain office supplies and equipment.
• Handle incoming and outgoing correspondence, including emails, letters and calls.
• Organise meetings, appointments and company events.

Documentation and record-keeping

• Maintain project files, engineering drawings and contracts.
• Prepare reports, memos and official documents.
• Ensure proper physical and digital filing.
• Keep confidential company records secure.

Support to the engineering team

• Assist engineers with documentation and scheduling.
• Track project timelines and administrative requirements.
• Prepare tender documents and support bid submissions.
• Coordinate communication between engineers, clients and contractors.

Procurement and vendor coordination

• Liaise with suppliers and vendors.
• Process purchase orders and invoices.
• Maintain records of materials and equipment deliveries.

Financial and HR support

• Assist with payroll documentation.
• Maintain staff attendance records.
• Support recruitment processes, including posting job advertisements and scheduling interviews.
• Assist with budget tracking and expense documentation.

Compliance and safety documentation

• Ensure company documents comply with regulatory requirements.
• Maintain safety records and certifications.
• Support audit preparations.

Qualifications

• Bachelor’s degree.
• One to seven years of relevant experience.