Business Executive (Office Management & Operations Support) at an Undisclosed Construction & Engineering Company via Stretch-it Concepts – Lagos

A construction and engineering company in Lagos is recruiting a full-time Business Executive (Office Management & Operations Support). The role will coordinate office administration, support the Business Development & Operations Manager and assist with business development and project-related activities.

Key responsibilities

Office management and administration

• Coordinate daily office activities and maintain an organised, functional and professional working environment.
• Manage office supplies, stationery, equipment, utilities, facilities maintenance and replenishment requests.
• Handle incoming and outgoing correspondence, calls, emails and official communications.
• Maintain physical and electronic filing systems, schedules, appointments, meetings and administrative calendars.
• Receive visitors and clients, and coordinate logistics for meetings and official engagements.
• Maintain records of office expenses, purchases, requests and administrative transactions.

Administrative coordination and staff monitoring

• Coordinate daily administrative activities and follow up on assigned responsibilities.
• Monitor staff attendance, punctuality and compliance with office procedures, maintaining attendance and staff-movement records.
• Follow up on outstanding assignments, management directives, internal requests and required reports.
• Coordinate internal communications, schedule staff meetings and document discussions and action points.
• Support the implementation of office policies and escalate recurring administrative issues to the Business Development & Operations Manager.

Business development and project support

• Research prospective clients, business opportunities and projects in the construction and engineering industry.
• Maintain databases of clients, contractors, consultants, suppliers and other business contacts.
• Assist with identifying tenders and procurement notices and preparing proposals, company profiles, presentations, quotations and other business documents.
• Follow up on leads, client enquiries, submitted proposals and business-development activities.
• Support the Business Development & Operations Manager with operational coordination, project schedules, documentation, progress updates, procurement requests and logistics.
• Coordinate communication between management, office staff, project teams and external stakeholders.

Procurement, vendors and records

• Obtain quotations for office supplies, equipment and services.
• Coordinate with approved vendors and service providers on deliveries, maintenance and other requests.
• Maintain supplier records and track purchase requests, approvals, deliveries, invoices and receipts.
• Ensure purchases and administrative expenses follow approved procedures.
• Maintain company correspondence, contracts, proposals, reports and other records, and prepare periodic administrative and operational reports.
• Prepare meeting minutes, track action points and provide timely updates to the Business Development & Operations Manager.

Performance indicators

Performance will be assessed through office organisation, record accuracy, staff attendance monitoring, timely administrative follow-up, coordination of supplies and vendors, reporting quality, responsiveness to management and support for business-development activities.

Qualifications and experience

• Bachelor’s degree or HND in Business Administration, Office Management, Management Sciences, Public Administration or a related discipline.
• Three to five years’ experience in office administration, executive assistance, business operations or administrative management.
• Experience in construction, engineering, infrastructure or a related company is an advantage.
• Previous experience coordinating office operations, managing administrative processes and supporting senior management.
• Good knowledge of office procedures, documentation and records management.
• Strong office-management, organisational, multitasking, communication, reporting and stakeholder-management skills.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Ability to coordinate people and processes, maintain confidentiality, work independently and exercise sound judgement.
• Professionalism, discretion, accountability, attention to detail and the confidence to follow up with employees and enforce established procedures.

Female candidates are strongly encouraged to apply. The Business Executive will report directly to the Business Development & Operations Manager.