Operations Manager at SafeStart – Remote

SafeStart is seeking a full-time remote Operations Manager, reporting to a co-founder, to lead finance, procurement, supply chains, people operations and compliance across its Nigerian and US activities.

Finance and grant operations

• Process payments, reimbursement, per diems and field cash under agreed controls and budgets.
• Keep Xero accounts current, complete reconciliations and receipts, and support monthly close.
• Produce budget-versus-actual analyses, cash forecasts, donor-finance reports and audit documentation.

Procurement and supply chain

• Manage chlorine procurement, deliveries, third-party warehousing and stock reconciliations in Kano.
• Source equipment, services and consultants and maintain tender, contracting and purchase records.
• Track assets provided to field staff and coordinate events, services and bookings.

People, compliance and administration

• Coordinate staff and consultant contracts, onboarding, offboarding, payroll inputs, leave and HR procedures in Nigeria.
• Support recruitment scheduling, references and offer logistics.
• Track registrations, legal compliance and data-protection requirements across Nigeria and the US with legal advisers.
• Maintain Microsoft 365 and SharePoint, staff accounts, access controls and document-management processes.
• Maintain current policies, standard operating procedures and administrative systems.

Executive support

• Manage co-founders’ calendars and partner meetings across US, Nigerian and South African time zones.
• Coordinate travel, accommodation, visas, transport and safety check-ins while observing budgets.
• Prepare meeting materials, keep notes and track actions to completion.

Essential requirements

• At least four years’ experience in operations, finance or grants management, ideally with a nonprofit, donor programme or social enterprise.
• Practical bookkeeping in Xero or a comparable system and strong Excel budgeting and reconciliation skills.
• Hands-on procurement, inventory or supply-management experience.
• Excellent organisational accuracy and written English, independence in a remote environment, and reliable internet and power.

Desirable experience

• Working knowledge of Nigerian payments, procurement or statutory requirements or international operations.
• US nonprofit finance, donor-compliance processes or Microsoft 365, SharePoint and automation tools.