Personal Assistant at an Undisclosed Company – Katampe

An employer in Katampe, Abuja is hiring a full-time Personal Assistant through AHM Resource Hub to provide discreet administrative, scheduling and communications support.

Job Summary

• We are looking for responsible and articulate Personal Assistant to carry out administrative work on behalf of our client.
• The ideal candidate will provide high level confidential support to our client by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively. All of these are to be done in a well-organized and timely manner.
• The ideal candidate will work on a one-to-one basis on a variety of tasks related to our client’s working life and communication.

Responsibilities

• Act as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention.
• Schedule meetings, appointments and other important events.
• Book and arrange travel, transport and accommodation.
• Organize events and conferences.
• Timely reminders of important tasks and deadlines.
• Prepare reports and presentations.
• Organize office assets, such as files and project data.
• Maintain effective filling and data storage.
• Assisting with personal tasks and running personal errands.
• Act as the point of contact between the manager and internal/external clients.
• Handle requests and queries appropriately.
• Source office supplies.

Qualifications

• At least 3 years of proven work experience as an effective Personal Assistant or Executive Assistant.
• Working knowledge of office management systems and Microsoft Office (Word, Excel, PowerPoint and Outlook) is essential.
• Knowledge of office management systems and procedures
• Up-to-date with latest office gadgets and applications
• Discretion and confidentiality

Other Requirements

• Again, discretion and trustworthiness: you will often be party of confidential information.
• Excellent organizational and time management skills, the ability to work efficiently and meet deadlines.
• The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar
• Excellent verbal and written communications skills.
• The ability to be proactive and take the initiative.
• Flexibility and adaptability.
• Tact and diplomacy.

Salary

N100,000 – N150,000 per month.