Office Manager at European Bank for Reconstruction and Development (EBRD) – Lagos

The European Bank for Reconstruction and Development is recruiting a full-time Office Manager for its Lagos Resident Office (requisition 37209). The regular-contract position coordinates facilities, administration, budget controls and support for office staff and visiting missions.

Office operations and administration

• Oversee office premises, inventory, equipment, vehicles and supplier contracts, coordinating with the landlord and headquarters when required.
• Arrange logistical support for official visits and missions, including senior Bank leadership.
• Coordinate security, health and safety, continuity planning, records management and office supplies.
• Support HR administration, accreditation, visa and registration matters and maintain staff-related records.
• Help new staff and visitors access workstations, technology and relevant office resources.

Budgeting and finance

• Prepare annual and mid-year office budget proposals, track expenditure and report the budget position.
• Validate expense claims and relevant SAP transactions, reconcile office cards and petty cash and process authorised payments.
• Coordinate the office’s banking, invoice-payment and funds-transfer procedures in accordance with delegated authority and segregation of duties.

People and executive support

• Supervise designated office support staff, coordinate workloads and assist with performance feedback where assigned.
• Support the Head of Office and bankers with correspondence, office arrangements and administrative needs.

Required skills

Strong organisational, communication and interpersonal abilities, discretion with sensitive information, integrity, flexibility, effective prioritisation and excellent written and spoken English are essential. Previous senior administrative or accounting experience, preferably with supervisory duties in a leading local or international organisation, is desirable.