Executive Assistant to the Managing Director at Phillips Outsourcing – Lekki

Phillips Outsourcing Limited is recruiting a full-time Executive Assistant to the Managing Director in Lekki, Lagos, to coordinate executive priorities, operations, strategic projects and management reporting. The stated schedule is Monday to Friday, 9:00 a.m. to 7:00 p.m.

Role overview

The employer is seeking a highly organized, analytical, and proactive Executive Assistant to provide high-level support to the Managing Director.

This role combines executive and personal assistance with business-management responsibilities, helping to drive coordination, reporting, strategic initiatives, and operational efficiency.

Key Responsibilities

• Manage the MD’s calendar, meetings, priorities, and sensitive matters
• Coordinate meeting agendas, materials, minutes, and follow-up actions
• Act as a key point of contact between the MD, staff, clients, guests, and external partners
• Manage information flow, correspondence, calls, requests, and escalations professionally
• Support day-to-day business operations and strategic priorities
• Track projects, follow up on deliverables, and drive timely execution across teams
• Lead special projects and support cross-functional initiatives
• Prepare management reports, KPI dashboards, analyses, and high-quality presentations
• Provide insights and recommendations to support decision-making
• Identify process improvements and operational efficiencies
• Support content coordination for the MD’s professional social-media presence
• Handle all confidential information with sound judgment, discretion, and professionalism.

Requirements

• Bachelor’s Degree in Business Administration, Management, Finance, or a related field; MBA is an advantage.
• Minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or Business Manager supporting C-suite executives.
• Strong analytical, critical-thinking, and problem-solving ability.
• Excellent written, verbal, and interpersonal communication skills.
• Exceptional organisation, multitasking, and prioritisation skills.
• Strong business sense and the ability to make sound judgment calls.
• Proficiency in preparing reports, presentations, dashboards, and business documentation.
• High level of confidentiality, professionalism, and attention to detail.
• Proactive, independent, adaptable, and able to thrive in a fast-paced corporate environment
• Proximity to the Lekki office is an added advantage.