Executive Assistant at Geoplex Drillteq Limited – Port Harcourt, Rivers

Geoplex Drillteq Limited is recruiting an Executive Assistant in Port Harcourt to manage executive calendars, correspondence, reporting, travel and confidential administration.

Overview

The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring efficient coordination of daily activities, communication, and organizational priorities.

The role offers hands-on exposure to corporate operations within the oil and gas industry.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external communications on behalf of the executive, including emails, calls, and correspondence.
• Prepare reports, presentations, meeting agendas, and minutes to support executive decision-making.
• Assist in organizing meetings, events, and logistics, ensuring smooth execution and follow-up on action items.
• Maintain and organize confidential documents, records, and filing systems (digital and physical).
• Track and manage tasks, deadlines, and priorities to support effective time management for the executive.
• Liaise with internal departments and external stakeholders to facilitate communication and workflow.
• Support basic office administration, including procurement of office supplies and vendor coordination.
• Ensure discretion and confidentiality in handling sensitive information.
• Participate in training and professional development to enhance administrative and organizational skills.

Required Qualifications

• Higher National Diploma (HND) or Bachelor’s Degree in Business Administration, Office Technology, Management, or a related field.
• Minimum of 5 years’ experience in an administrative or executive support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work in a fast-paced environment.